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SharePoint governance and compliance

I get this question at lot. What would you recommend?

My response is normally:

1. SharePoint allows you to do a lot with governance and compliance and in some cases it’s an overkill and can turn a SharePoint administrator into the Compliance Officer. Your company probably has a compliance officer so they need to be very familiar with the SharePoint capabilities and implications, so SharePoint can assist their job, rather than the admin doing their job.

2. When I’ve spoken to companies on this, I always ask “What are you currently doing with governance and compliance and set the boundaries with this before you speak to vendors” This will make the pre sales conversations direct and specific to you.
3. There’s a lot of information on the internet on this subject, so this can be a challenge in researching this subject.

A good place to start would be what are you doing with SharePoint 2003 on this subject?

Articles of interest:
Link
Link

Content types- Make sharePoint work for your content

Use content types:

Content Types should be created at the highest site level possible. If the content type you want to build requires site columns from the Site Collection Site Columns Gallery AND some site columns from a SubSite’s Site Columns Gallery, the Content Type would need to be created at the SubSite level.

It’s a push down approach.  he Parent contributes DNA to the child. The Child cannot contribute DNA to a Parent.

But sometimes the top level will be “crowded” with content types.  So have a Content type hub.

Nice governance web part

After teaching a governance course, earlier in the week and picking around a bit.

Kwizcom, seem to have a web part ideal.  Event tracker.

The reason why this is appropriate for governance is that with any governance initiative there’s a tonne of documentation produced by both IT and the business and and challenge is to get folks to read it.  This web part tracks the reading habits of the business and identifies what has been read and not.

 Link

SharePoint Governance

I’ve just taught a SharePoint governance class and thought what is the key for successful governance of SharePoint?

So people keep their jobs and the business runs its operations on SharePoint with confidence.

Assign ownership and accountability for IT governance. 

Like any major initiatives, IT governance must have an owner and unaccountability’s. Ultimately, the board is responsible for all governance, but the board will expect or delegate an individual (probably the CEO or CIO) or group to be accountable for IT governance design, implementation, and performance—similar to the finance committee or CFO being accountable for financial asset governance. In choosing the right person or group, the board, or the CEO as their designate, should consider three issues.

First, IT governance cannot be designed in isolation from the other key assets of the firm (financial, human, and so on). Thus the person or group owning IT governance must have an enterprise-wide view that goes beyond IT, as well as credibility with all business leaders.

Second, the person or group cannot implement IT governance alone. The board or CEO must make it clear that all managers are expected to contribute to IT governance as they would contribute to governance of financial or any other key asset.

Third, IT assets are more and more important to the performance of most enterprises. A reliable, cost-effective, regulation-compliant, secure, and strategic IT portfolio is more critical today than ever before. The person or group owning IT governance must understand what the technology is and is not capable of. It is not the technical details that are critical but a feel for the two-way symbiotic connection between strategy and IT.

The CIO owns IT governance in the majority of sizable firms today.  Other enterprises have chosen either another individual (the COO or occasionally the CEO) or a committee (say, of senior business and IT leaders) to own IT governance. I have not observed any one approach that always works best. It takes a very business-oriented—and well-positioned—CIO to deliver on the first consideration and a very technically interested COO or CEO to deliver on the third. Committees have the problem of meeting only periodically and dispersing the responsibility and accountability.

Most CIOs will then create a group of senior business and IT managers to help design and implement IT governance. The action of the board or CEO to appoint and announce the CIO as accountable for IT governance performance is an essential first step in raising the stakes for IT governance. Without that action, some CIOs cannot engage their senior management colleagues in IT governance. Alternatively, the board or CEO may identify a group to be accountable for IT governance performance. This group will then often designate the CIO to design and implement IT governance.

Remember, what gets seen gets measured

 This is also a good post:  Link

SharePoint governance and compliance

I get this question at lot. What would you recommend?

My response is normally:

1. SharePoint allows you to do a lot with governance and compliance and in some cases it’s an overkill and can turn a SharePoint administrator into the Compliance Officer. Your company probably has a compliance officer so they need to be very familiar with the SharePoint capabilities and implications, so SharePoint can assist their job, rather than the admin doing their job.

2. When I’ve spoken to companies on this, I always ask “What are you currently doing with governance and compliance and set the boundaries with this before you speak to vendors” This will make the pre sales conversations direct and specific to you.

3. There’s a lot of information on the internet on this subject, so this can be a challenge in researching this subject.

A good place to start would be what are you doing with SharePoint 2003 on this subject?

Articles of interest:

Link

Link